Vehicle Transport Quote Template: Enclosed Vehicle Transport Quote
This enclosed vehicle transport quote template is a ready-to-send estimate for carriers and brokers moving cars, trucks, motorcycles, or collector vehicles in a fully enclosed trailer. It helps you quote a protected door-to-door shipment with the shipment details, pricing, and carrier terms your customer needs before booking.
Use this vehicle transport quote for private owners, dealerships, auctions, manufacturers, and specialty vehicle clients. It lets you charge for line-haul transportation, enclosed trailer service, fuel surcharge, pickup and delivery conditions, oversized vehicles, expedited routing, and optional cargo coverage.
Why use this enclosed auto transport quote template?
- Set clear transport pricing. Break down the all-in shipping rate so the customer understands what is included and which services carry an additional charge.
- Protect the scope of work. Record the exact vehicle, pickup and delivery locations, accessibility requirements, and requested delivery window before dispatching a truck.
- Quote premium enclosed service properly. Distinguish enclosed hauling from open transport and document features such as liftgate loading, soft tie-downs, and weather protection.
- Avoid collection disputes. State the deposit amount, payment method, balance due at delivery, cancellation policy, and storage or waiting-time fees.
- Create a professional booking record. Give the shipper a clear written quote they can approve before a bill of lading is issued.
What the vehicle transport quote template includes
- Carrier and customer details: Your company name, USDOT and MC numbers where applicable, contact information, shipper name, billing address, and phone number.
- Quote reference and validity: A unique quote number, issue date, expiration date, and estimated pickup and delivery dates.
- Vehicle information: Year, make, model, VIN or last six digits of the VIN, color, vehicle value, operability, modifications, ground clearance, and dimensions for oversized units.
- Route and service level: Pickup and delivery addresses, door-to-door or terminal-to-terminal service, enclosed trailer type, and requested transit or delivery window.
- Transport charges: Line-haul rate, fuel surcharge, enclosed equipment premium, liftgate service, inoperable vehicle fee, oversize fee, expedited shipment fee, and any taxes or tolls.
- Accessorial services: Winching, loading assistance, remote-area pickup, residential or restricted-access delivery, storage, layover, and redelivery charges.
- Insurance and condition terms: Cargo coverage limits, deductible information if relevant, pre-existing damage disclosure, inspection requirements, and bill of lading terms.
- Payment and acceptance: Deposit due at booking, remaining balance due date, accepted payment methods, cancellation terms, customer signature, and authorization to dispatch.
How much to charge for enclosed vehicle transport
Enclosed auto transport is usually priced per vehicle and per route, with distance, lane demand, vehicle size, timing, and access driving the final rate. These are North American market guidelines to adjust for your equipment costs, insurance, capacity, and current fuel prices.
- Short regional moves: Approximately $1,200 to $2,000 for a standard operable sedan or SUV on a route under roughly 500 miles.
- Mid-distance transport: Around $2,000 to $3,500 for enclosed transport across 500 to 1,500 miles.
- Cross-country enclosed shipping: Commonly $3,500 to $6,500 or more for a standard vehicle, depending on the lane and pickup flexibility.
- Per-mile reference: A working estimate may range from $1.50 to $3.50 per mile, though short moves generally require a higher per-mile rate.
- Common add-ons: Charge roughly $150 to $400 for an inoperable vehicle, $250 to $750 for expedited service, and $150 to $500 for difficult access, liftgate loading, or very low-clearance handling.
Quote oversized trucks, lifted vehicles, exotic cars, and multi-vehicle loads individually. Their space requirement, loading method, declared value, and scheduling constraints can materially change the rate.
Who is this template for?
- Enclosed auto transport carriers operating single-car, two-car, or multi-car trailers.
- Auto transport brokers preparing customer-facing enclosed shipping estimates.
- Classic, exotic, luxury, and collector car haulers.
- Dealerships moving inventory between stores, auctions, restoration shops, and customers.
- Private vehicle owners relocating, buying a vehicle remotely, or sending a car to a show.
- Motorsport teams and specialty logistics providers moving track cars or display vehicles.
Frequently asked questions
Should an enclosed transport quote include insurance coverage?
Yes. State the cargo coverage limit that applies to the shipment and explain any exclusions or customer responsibilities. Do not describe coverage as unlimited unless your policy and written terms support that statement.
What information do I need before quoting a vehicle shipment?
At minimum, obtain the pickup and delivery ZIP codes, vehicle year, make, model, operability, and preferred dates. Ask about modifications, low ground clearance, oversized tires, personal items, and whether a full-size truck can safely access both addresses.
How long should an enclosed vehicle transport quote remain valid?
A quote commonly remains valid for a short, defined period, such as 7 to 14 days. Fuel costs, carrier availability, weather, and lane demand can change quickly, so include an expiry date and require written approval before dispatch.
Can I charge extra for a vehicle that does not run?
Yes, provided the inoperable vehicle fee is shown on the quote or clearly covered by the terms. Loading a non-running vehicle may require a winch, additional labor, suitable loading space, and equipment that can accommodate it safely.
