Hardware Store Quote Template: Jobsite Materials Supply Proposal
This hardware store quote template is a jobsite materials supply proposal for lumberyards, building supply stores, and independent hardware retailers selling construction materials to contractors. It gives buyers a clear breakdown of stocked items, special-order products, delivery, and jobsite service before materials are released.
Use this proposal to quote framing packages, concrete supplies, drywall, fasteners, insulation, roofing materials, tools, site protection, and other building essentials. It supports pricing by unit, bundle, sheet, linear foot, pallet, or delivery load, while making taxes, availability, substitutions, and payment terms easy to review.
Why use this template
- Reduce ordering errors. List exact product descriptions, SKUs, grades, dimensions, and quantities so the contractor can confirm the right materials before pickup or delivery.
- Protect your margins. Separate material pricing, freight, fuel surcharges, special-order fees, and returns policies instead of burying costs in one lump sum.
- Set clear availability expectations. Identify in-stock items, lead times, backorders, and approved substitutions before a crew is waiting on site.
- Make change orders manageable. A documented proposal gives you a reference point when quantities, plans, or delivery dates change during the project.
- Present a professional contractor quote. Include the job name, delivery address, contact details, and commercial payment terms in a format that is easy to approve and forward.
What the template includes
- Supplier and customer details: Your store name, branch address, sales representative, phone number, customer account, contractor contact, project name, and jobsite address.
- Proposal information: Quote number, issue date, expiration date, estimated delivery or pickup date, and purchase order reference.
- Material schedule: Item description, manufacturer, SKU, size, color, grade, unit of measure, quantity, unit price, and extended line total.
- Availability and lead times: Stock status for each line item, estimated replenishment timing, and notes about special-order or allocated products.
- Delivery charges: Delivery zone, truck type, unloading requirements, liftgate or boom-truck service, fuel surcharge, and requested delivery window.
- Taxes and totals: Material subtotal, freight, handling, sales tax, discounts, deposits, and the total proposal amount in U.S. dollars.
- Terms and exclusions: Payment terms, quote validity, return and restocking rules, damaged-material reporting requirements, and exclusions such as installation or offloading labor.
- Approval section: Customer signature, printed name, approval date, and space for a purchase order number.
How much to charge
Hardware store material quotes are usually priced by the manufacturer’s unit of measure, with delivery and jobsite services shown separately. These figures are practical North American reference ranges to adjust for your local market, supplier cost, quantity, and contractor account pricing.
- Dimensional lumber: Price per board, piece, or linear foot. Common framing lumber packages can range from $1,200 to $3,500 depending on species, grade, and volume.
- Sheet goods: Quote plywood, OSB, drywall, cement board, and insulation by sheet. A drywall or sheathing order may total $800 to $2,500 for a smaller residential phase.
- Concrete and masonry supplies: Sell bagged concrete, mortar, rebar, block, and accessories by bag, piece, bundle, or pallet. Pallet orders often fall between $600 and $2,000.
- Fasteners and consumables: Use boxes, cartons, buckets, or eaches for screws, nails, anchors, adhesives, blades, and sealants. A jobsite replenishment order may run $250 to $1,500.
- Delivery service: Charge per local delivery, zone, load, or truck trip. Standard local delivery may be $75 to $250, while boom-truck, remote-site, or timed delivery can be $300 to $750 or more.
Who this template is for
- Independent hardware stores supplying local builders and trade contractors.
- Lumberyards and building material dealers preparing takeoff-based quotes.
- Construction supply counters selling materials for residential remodels, additions, and new builds.
- Retailers arranging scheduled delivery to active jobsites.
- Sales representatives quoting contractor accounts, property managers, or maintenance teams.
- Stores handling a mix of stocked materials and special-order products.
Frequently asked questions
Should a hardware store proposal include product SKUs?
Yes. Include SKUs whenever possible, especially for lumber grades, fasteners, roofing products, doors, windows, and special-order items. A SKU reduces confusion when similar products have different sizes, finishes, or manufacturer specifications.
How long should a jobsite materials quote remain valid?
Many stores set a validity period of 7 to 30 days, depending on supplier price volatility and product availability. State the expiration date clearly and note that pricing or lead times may change after that date.
Should delivery be included in the material price?
It is usually better to show delivery as a separate line item. This lets the customer see the true material cost and makes added trips, rush deliveries, or equipment requirements easier to bill if the schedule changes.
What should happen if an item is out of stock after approval?
State whether you may provide an equivalent substitution and require customer approval for any price difference. For critical items, list the expected lead time and avoid promising a delivery date until the supplier confirms availability.
