Quote Template:
Event planning

Planning the [nom] event scheduled for [date] at [lieu], for an estimated [nombre] attendees.

Planning services

Venue search and booking, vendor selection and coordination, registration management, logistics and on-site production management on event day.

Headcount and confirmation

The final headcount must be confirmed in writing no later than fifteen days before the event. It will be used as the basis for billing any pro-rated services.

Third-party vendors

Subcontracted services are re-invoiced at actual cost, plus the stated coordination fees. Vendor quotes are provided before any commitment.

Payment terms

40% deposit upon signing, 40% one month before the event, balance due within fifteen days after it takes place.

Cancellation

If cancelled more than sixty days out, the deposit is retained. Between sixty and thirty days, 60% of the total amount is due. Less than thirty days, the full amount remains due.

Force majeure

If a force majeure event prevents the event from taking place, the parties will first seek a new date. Only non-recoverable costs incurred with vendors remain due.