Locksmith Quote Template: Commercial Door Rekey and Access Control Proposal
This commercial locksmith quote template is designed for locksmiths pricing door rekeying and access control work in offices, retail locations, warehouses, medical practices, and multi-tenant buildings. It turns a site survey into a clear proposal the customer can approve before keys are cut, cylinders are changed, or electronic hardware is installed.
Use this Commercial Door Rekey and Access Control Proposal to bill for site assessment, service calls, master key system design, cylinders and cores, key cutting, access control readers, electric strikes, door controllers, installation labor, programming, and commissioning. It helps define exactly which openings are included and which building, electrical, or network conditions remain outside the locksmith’s scope.
Why use this commercial locksmith quote template?
- Define every door opening. List each affected door by location, handing, hardware type, cylinder format, and required function so the customer knows what will be rekeyed or upgraded.
- Protect the scope of work. Separate rekeying, mechanical hardware, electronic access control, cabling, and door repairs to avoid disputes when field conditions differ from the walkthrough.
- Present a professional master key plan. Show the proposed key hierarchy, keyway, restricted-key option, and number of keys issued without publishing sensitive keying details in the proposal.
- Make access control costs understandable. Break out readers, controllers, electric strikes or maglocks, power supplies, credentials, software setup, and programming labor.
- Set approval and payment terms. Include lead times, deposit requirements for special-order hardware, change-order rules, and the customer’s authorization to proceed.
What the template includes
- Customer and site information: Company name, facility address, contact person, billing details, and the proposal date and validity period.
- Site survey and opening schedule: Door numbers or locations, existing lock and door hardware, cylinder type, condition notes, fire-rated opening considerations, and recommended work.
- Rekeying scope: Number of cylinders or interchangeable cores to rekey, master key system requirements, keyway selection, key quantities, and whether old keys will be collected or rendered inoperative.
- Access control scope: Readers, door controllers, electric strikes, electromagnetic locks, request-to-exit devices, door position switches, credentials, and software enrollment included for each opening.
- Materials and hardware: Manufacturer, part number, finish, quantity, unit price, and availability for cylinders, cores, levers, closers, readers, and power components.
- Labor and service charges: Service call, locksmith labor, after-hours work where applicable, programming, testing, and commissioning.
- Exclusions and assumptions: Electrical work, low-voltage cable runs, network drops, fire alarm integration, door/frame repair, painting, permits, and work required to correct concealed conditions.
- Terms and acceptance: Warranty, payment schedule, tax, change-order process, customer signature, and authorization to order material or begin work.
How much to charge for commercial rekey and access control work
These are general North American pricing ranges to adjust for your labor rate, hardware brand, travel distance, building requirements, and local market.
- Service call or site visit: $95 to $225 during normal business hours. Emergency, evening, or weekend dispatches are commonly quoted separately.
- Commercial cylinder rekeying: $25 to $65 per standard cylinder in labor, plus the cylinder or core if replacement is needed. High-security and restricted keyway systems cost more.
- Interchangeable cores and master key systems: $45 to $125 per core rekeyed, with additional charges for key system planning, bitting, key stamping, and restricted blanks.
- Keys and credentials: Standard duplicate keys may be $4 to $12 each; restricted keys, fobs, and proximity cards can range from $15 to $60 per item.
- Locksmith labor: $95 to $175 per hour for scheduled commercial work, often with a two-hour minimum for small jobs or remote sites.
- Access control installation: A single-door package with a reader, controller, electric strike, power supply, and installation labor may range from $1,200 to $3,500. Pricing increases when cabling, network configuration, double doors, glass doors, or code-compliant egress hardware are involved.
Who is this proposal for?
- Commercial locksmiths rekeying an office after staff turnover, a lease change, or a lost key incident.
- Locksmith companies converting standard keyed doors to a master key or restricted key system.
- Access control installers securing employee entrances, stock rooms, server rooms, clinics, and warehouse doors.
- Property managers coordinating work across suites, common areas, and tenant spaces.
- Facility managers replacing outdated cylinders, issuing new credentials, or limiting access to sensitive areas.
Frequently asked questions
Should I quote rekeying by door, cylinder, or hour?
Quote the method that best matches the site survey. Per-cylinder pricing is usually clearest for a defined rekey project, while hourly labor is useful when hardware condition, key availability, or door repairs cannot be confirmed in advance. Include a service call and state any minimum labor charge.
What should be excluded from an access control proposal?
Exclude work you are not supplying or licensed to perform, such as 120V electrical service, structured cabling, network switches, fire alarm connections, and major door or frame repairs. If these items may be needed, note them as customer-provided requirements or optional change-order work.
Do I need to include the master key hierarchy in the proposal?
Describe the hierarchy at a high level, such as grand master, master, and change keys, without listing bitting codes or sensitive keying data. The detailed key schedule should be kept in your secure job file and released only to authorized customer contacts.
When should I request a deposit?
Request a deposit before ordering special cylinders, restricted cores, electronic hardware, or custom-finished components. State that material lead times begin after approval and deposit receipt, and that special-order items may be non-returnable.
