Quote Template:
Corporate Brand Film Voice-Over Proposal
ESTIMAKER
PROPOSITION
0001
1. Project Overview
This proposal covers the English-language voice-over production for [client name]’s corporate brand film. The recording will be performed from a professional studio and shaped to deliver a clear, confident, and natural narration that supports your brand message across digital, presentation, and internal communication channels.
2. Scope of Services
The service includes a review of the approved script, pronunciation preparation for names and technical terms, professional voice recording, editing, and delivery of clean master audio files. The narration is intended for one corporate brand film of up to [video duration] and a script of up to [word count] words.
3. Recording and Delivery Process
Once you provide the final approved script, brand guidance, reference materials, and pronunciation notes, recording will be scheduled for [recording date]. You will receive edited WAV and MP3 files through [delivery method] by [delivery date]. Files will be labeled for straightforward handoff to your editor or production team.
4. Revisions and Script Changes
One pickup round is included for performance adjustments or minor script updates affecting up to ten percent of the approved script. A revised script submitted after recording may require additional recording time. Please consolidate feedback into one clear set of notes to keep the delivery schedule on track.
5. Usage Rights
The delivered recording may be used by [client name] in the completed corporate brand film on its website, social channels, sales presentations, events, and internal communications for a period of [usage term]. This proposal does not include broadcast advertising, paid media, political use, synthetic voice training, or reuse in a separate production.
6. Acceptance
Acceptance of this proposal confirms the scope, production process, and usage rights described above. Work will begin upon receipt of the approved script and confirmation from [client contact name].
Voice-Over Quote Template: Corporate Brand Film Proposal (Word Format)
This corporate brand film voice-over proposal template is a Word document for voice actors and voice-over studios quoting narration for company films, brand stories, recruitment videos, investor presentations, and internal communications. It gives clients a clear, professional breakdown of the work before recording begins.
Use this voice-over quote template to bill for session time, script length, recording, editing, usage rights, revisions, and rush delivery. It helps you define what is included in the fee and avoid misunderstandings about pickups, final script changes, or online paid-media usage.
Why use this corporate voice-over proposal template
- Set clear usage terms. Specify whether the voice-over is licensed for internal use, a corporate website, organic social media, paid digital ads, or a defined campaign period.
- Price the full scope of work. Separate performance fees from studio time, audio editing, file delivery, and directed sessions when needed.
- Prevent scope creep. State the number of included pickups and distinguish performance corrections from client-requested script rewrites.
- Present a polished quote. A structured corporate voice-over estimate reassures agencies, production companies, and direct clients that the project is properly managed.
- Protect your recording schedule. Include turnaround times, rush fees, payment terms, and a quote validity date before you reserve studio time.
What the template includes
- Client and project details: client name, production company or agency, contact person, brand name, project title, and proposal date.
- Project brief: the film’s purpose, target audience, intended tone, language, accent, approximate final runtime, and recording deadline.
- Script specifications: estimated word count, number of finished minutes, pronunciation notes, brand terminology, and whether the script is final at approval.
- Voice-over performance fee: the narration rate for a 60-second brand film, a per-word project, or a minimum session booking.
- Studio and production services: home-studio recording, engineer or external studio charges, directed remote session, audio cleanup, editing, and mastering.
- Usage and licensing: media channels, territory, usage period, paid-media rights, exclusivity requirements, and renewal conditions.
- Revisions and pickups: included correction rounds, rates for changed copy, re-records after approval, and additional direction requests.
- Delivery terms: file formats such as WAV or MP3, split-file requirements, naming conventions, delivery date, and rush-delivery surcharge.
- Pricing summary: line-item subtotal, applicable taxes, total project fee, deposit amount, and payment due date.
- Terms and acceptance: cancellation policy, late payment terms, client approval signature, and authorization to schedule the recording.
How much to charge for corporate brand film voice-over
Corporate voice-over pricing depends on script length, distribution, usage rights, production complexity, and the talent’s experience. The figures below are market guidelines for North America and should be adjusted to the project, client, and licensing scope.
- Short corporate narration (up to 60 seconds): approximately $500 to $1,200 for performance and standard organic corporate usage.
- Two- to three-minute brand film: often $1,200 to $2,500, depending on the script, direction, and delivery requirements.
- Long-form corporate film or multi-video package: typically $2,500 to $5,000+ when several videos, language versions, or substantial editing are involved.
- Recording session: quote a minimum session or hourly rate, commonly $350 to $750 per hour, particularly for live-directed sessions.
- Audio editing and file splitting: add $150 to $600 for extensive cleanup, multiple deliverables, timed takes, or individually named files.
- Paid digital usage: charge separately when the recording supports paid social, pre-roll, or sponsored campaigns. A one-year online buyout may add $1,000 to $3,500 or more.
- Rush delivery: a 24- or 48-hour turnaround can justify a 25% to 50% surcharge where your schedule allows.
Who this template is for
- Freelance voice actors quoting a corporate narration project.
- Voice-over agencies preparing a proposal for a brand or production partner.
- Home-studio talent delivering broadcast-quality WAV files remotely.
- Narrators working with video production companies and creative agencies.
- Voice professionals asked to quote brand films, company overviews, explainer videos, recruitment films, or internal training launches.
- Talent who need to license a voice recording separately from the recording session itself.
Frequently asked questions
Should I charge by word, finished minute, or session?
For short corporate films, a project fee based on script length and usage is often easier for the client to understand. A minimum session rate is useful when the script is still changing, the client requires live direction, or recording time is difficult to predict.
Are corporate website and paid social media rights the same?
No. A film hosted on a company website or posted organically on social channels usually has more limited value than content used in paid advertising. List paid media separately in your proposal, with a defined territory and usage period.
How many revisions should a corporate voice-over quote include?
Include one round of pickups for your performance errors or minor pronunciation adjustments. Make it clear that script changes, revised timing, and new creative direction after recording are billed as additional work.
Do I need to include studio fees in the proposal?
Yes, even if you record in your own studio. Your quote can include a bundled recording and editing fee, while an external studio, engineer, Source-Connect session, or directed live session should appear as a separate line item when applicable.