Quote Template:
Corporate Explainer Voice-Over Proposal
ESTIMAKER
PROPOSITION
0001
## Corporate Explainer Voice-Over Proposal **Prepared for:** [client name] **Project:** [project name] **Script length:** [word count] words **Recording date:** [date] **Delivery date:** [date] ## Project Overview Thank you for considering [your company name] for the narration of your corporate explainer video. This proposal covers a clear, confident English voice-over for a [video duration]-minute production, recorded in a professional home studio. The performance will be shaped to suit your audience, brand tone, and on-screen pacing. You will receive broadcast-ready audio files prepared for your editor. ## Included Services - Brief review of your approved script, brand references, and pronunciation notes before recording. - Professional studio recording of one English-language narration. - Careful editing to remove breaths, retakes, and unwanted noise. - Final mastering for clear dialogue and consistent playback. - Delivery of high-resolution WAV and MP3 files via [delivery method]. - One consolidated round of performance revisions for changes that do not exceed 10% of the approved script. ## Client Responsibilities Please provide the final, proofread script before the recording date. Include pronunciation guidance for names, technical terms, acronyms, and brand language. Script rewrites, timing changes, or additional recording requested after approval may require a separate estimate. ## Usage The included license covers use in [client name]'s corporate website, sales presentations, internal communications, and organic social media channels for [usage term]. Paid advertising, broadcast, audiobook, and third-party usage require written approval before release. ## Schedule and Approval Recording will begin once the script and project brief are approved. The first audio delivery is scheduled for [date]. Please submit revision notes as one consolidated, time-coded document within [number] business days of delivery. ## Acceptance To proceed, please confirm acceptance of this proposal in writing and return the approved script by [date].
Voice-Over Quote Template: Corporate Explainer Voice-Over Proposal
This corporate explainer voice-over proposal template is a ready-to-use quote for voice actors and voice-over studios pricing narration for company explainers, product demos, internal communications, and training videos. It helps you present a clear scope before recording begins, with the creative and usage details a client needs to approve the job.
Use this voice-over quote template to bill for script length, recording and editing time, directed sessions, pickups, and usage rights. It is designed for projects where a polished, conversational, authoritative, or instructional read will represent a brand across web, social, internal, or paid media channels.
Why use this corporate explainer voice-over proposal template?
- Set the scope before the session. Define the script word count, expected finished duration, language, delivery date, and number of versions so a “quick explainer” does not become multiple unquoted deliverables.
- Price usage correctly. Separate the recording fee from usage for a website, internal platform, organic social media, paid digital advertising, broadcast, or a specific territory.
- Protect revision time. State what counts as a performance revision, a script change, or a pickup. This avoids absorbing late copy changes after the narration has been approved.
- Make approvals easier. Give the producer or marketing contact one professional document with the fee, payment schedule, audio deliverables, and terms in plain language.
- Create a reusable record. Keep the agreed script version, usage term, client contact, purchase order, and delivery requirements together for future renewals or additional versions.
What the template includes
- Project and client details: Your business name, client company, producer or project manager, proposal number, issue date, and quote validity period.
- Project brief: The explainer’s purpose, audience, brand tone, language or accent, script word count, estimated finished runtime, and reference material.
- Voice-over services: The narration style, recording of the approved script, basic editing, cleanup, de-breathing where appropriate, and delivery of mastered audio files.
- Session details: Whether the session is self-directed or live-directed via Source-Connect, Zoom, Cleanfeed, or another approved connection; include any studio or engineer requirements.
- Usage and media rights: The channels covered, such as client website, internal LMS, trade-show display, organic social, paid online ads, or broadcast; also specify territory and term.
- Deliverables: File format such as WAV or MP3, sample rate and bit depth, split-file requirements, naming conventions, and delivery deadline.
- Pricing table: Recording or narration fee, session fee, editing, file splitting, alternate takes, usage licensing, rush delivery, and applicable taxes.
- Revisions and pickups: The included number of performance revisions, the deadline for feedback, and the rate for script changes, retakes, or additional pickups.
- Payment terms and acceptance: Deposit or full-payment terms, late-payment policy, cancellation conditions, and a signature or written approval section.
How much to charge for corporate explainer voice-over
Voice-over pricing depends on the narrator’s experience, the script complexity, turnaround, production requirements, and—most importantly—the intended usage. These are general North American market ranges to adjust for your voice, client, and scope.
- Per word: Short corporate scripts may be quoted at roughly $0.50 to $2.00 per word, usually with a minimum project fee. This works well when the final runtime is uncertain.
- Per finished minute: A common approach for explainers is about $300 to $1,000 per finished minute for internal or owned-media narration, depending on the level of production and usage.
- Minimum narration fee: For a short, self-directed explainer, a minimum of $350 to $750 is common. A polished 2–3 minute brand explainer might be quoted at $1,200 to $3,500 including standard web or internal use.
- Live-directed session: Add approximately $150 to $400 per hour, often with a one-hour minimum, when a client, agency, or director attends remotely.
- Usage licensing: Paid digital campaigns, regional broadcast, or broad external distribution should be licensed separately. Fees may range from $500 to $3,500 or more based on media, territory, and term.
- Pickups and rush work: Charge a defined pickup minimum, such as $150 to $350, for client-driven script changes. Rush delivery can reasonably add 25% to 50%.
Who this template is for
- Freelance voice actors quoting corporate narration directly to businesses.
- Voice-over talent working with video production companies, creative agencies, and e-learning providers.
- Home-studio narrators delivering broadcast-quality files and remote live-directed sessions.
- Voice-over studios and producers preparing a formal proposal for multi-version or multilingual explainer projects.
- Professionals quoting narration for SaaS demos, onboarding videos, investor presentations, safety training, employee communications, and product launch explainers.
Frequently asked questions
Should I charge separately for usage on a corporate explainer?
Yes, especially when the video will be used in paid advertising, broadcast, or across multiple territories. Internal use or a client-owned website can often be included in the base fee, but the proposal should state exactly which channels and usage term are covered.
What is the best unit for quoting an explainer voice-over?
For a defined script, quote by word count or finished minute, then add any session and usage fees separately. A fixed project fee is often easiest for the client, provided you state the script length and included deliverables behind that price.
How should I handle script revisions after recording?
Include one reasonable performance adjustment if you choose, but treat changes to approved copy as paid pickups. Ask the client to provide one final, proofread script before the session and set a pickup rate in the proposal.
Does a corporate video require a buyout?
Not always. A full buyout may be unnecessary for an internal training video or an owned website explainer, while paid campaigns usually need time-limited licensing. List the media, territory, and duration rather than using the word “buyout” without defining the rights.